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How to Screen Tenants: The Complete Property Manager's Guide
Everything property managers need to know about renter screening, from what to request and why, to how to evaluate.
Read the guideWhat Is a Tenant Screening Report?
Tenant screening is a process that landlords use to verify a prospective renter's qualifications for renting their properties before signing a lease. A tenant screening report may include details like credit history, criminal background, eviction records, and income or employment verification.
Why Screen Renters?
Evictions are expensive, and tenant screening gives you the information you need to choose a reliable renter. Screening renters or running a tenant background check gives you confidence that your property will be in reliable hands.
How to Screen Prospective Renters
Online tenant screening services will provide you with a report that gives you detailed information about prospective renters. Once you receive an application, you can request the applicant submit their information through a link from the screening services provider, like TransUnion or other trusted credit bureaus.
01
Review the Rental Application
Start by reviewing the applicant's rental application for completeness and consistency. Make sure the application meets your basic requirements, for instance, that pets are disclosed when your property isn't pet-friendly.
Look for
- Employment information
- Rental history
- Missing or inconsistent information
- Monthly income
- Pets or occupants
02
Run a Tenant Background Check and Credit Report
Tenant screening services can provide detailed background and financial reports through trusted providers like TransUnion and other credit bureaus.
A tenant background check may include
- Credit score and payment history
- Criminal background records
- Identity verification
- Debt obligations
- Eviction filings
03
Verify Income and Employment
Many landlords and property managers like to verify that applicants earn enough income to comfortably afford rent. A common guideline is gross monthly income at 2 to 3× the monthly rent.
Income verification may include
- Pay stubs
- Employment verification
- Bank statements
- Tax documents
04
Contact Landlord References
Speaking with previous landlords, property managers, or superintendents can provide additional insight into an applicant's rental history and reliability.
Questions to ask
- Did the tenant pay rent on time?
- Was proper notice given before moving out?
- Were lease terms followed?
- Would you rent to this tenant again?
What a Complete Tenant Screening Report Covers
View sample reportCriminal Background
Identity verification and legally reportable public records.
Eviction History
Prior filings, judgments, outcomes.
Income Verification
2 to 3× rent rule, paystubs, bank statements.
What you can include in a screening report depends on the laws and regulations in your city and state. Some jurisdictions restrict the use of criminal history, credit, or other records, so review the rules in your area before screening.
Frequently Asked Questions
A tenant screening report gives you a comprehensive look at a potential renter's credit report, background check, and eviction history, so you can have peace of mind that your rental will be in good hands once a lease is signed.
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